Gmail Exchange ActiveSync server settings access incoming messages and online folders in an Exchange-enabled email program. This is true whether the email client is on a phone, tablet, or another device. Once enabled, Gmail uses the Microsoft Exchange technology and ActiveSync protocol to form what's called Google Sync to keep your emails, calendar events, and contacts in sync between your online account and device. Access your files and data from any device and from any place you have access to the internet.
Google supports Google Sync (and the Exchange ActiveSync protocol) for Google Apps for Business, Government, and Education. Only these users can set up a new Google Sync connection that uses Exchange ActiveSync.
Gmail Exchange ActiveSync Settings
- Gmail Exchange ActiveSync server address: m.google.com
- Gmail Exchange ActiveSync domain: google
- Gmail Exchange ActiveSync username: Your full email address (for example, [email protected])
- Gmail Exchange ActiveSync password: Your Gmail password
- Gmail Exchange ActiveSync TLS/SSL required: yes
If you have Snow Leopard 10.6.x on your Mac, the built in Mail, iCal and Address Book support Active sync. Exchange 2007/2010 only. Else you'll have to spring for Office 2011 Business Edition to obtain Outlook 2011. This mail client only recently arrived on OS X after finding success on iOS and Android Task-Oriented Email App Mail Pilot Arrives On Mac OS X Task-Oriented Email App Mail Pilot Arrives On Mac OS X Like the mobile version of the app, Mail Pilot for Mac is very useful for managing important email like a to-do list.
If these server settings don't work for your personal Gmail account or free Google Apps account, it's because Google doesn't allow personal and free users to set up new accounts with Exchange ActiveSync. Only existing Google Sync EAS connections can use these settings. Support for new users ended January 30, 2013. However, with CardDAV, similar access can be gained using IMAP, CalDAV, and CardDAV.
Benefits of Using Gmail Exchange ActiveSync
Using ActiveSync, you can receive new email messages in real-time as well as calendar information, contacts, and tasks provided your account has access to Exchange ActiveSync.
More Help With Using Gmail Exchange ActiveSync
iPhone and other iOS users who want to set up a Gmail account through Exchange should contact their administrator for details on how the settings should be used. For example, if your G Suite account is configured to auto-sync after you sign in to a Google app, logging in with the Google Device Policy app should be enough to sync your data.
Free Gmail users can access Gmail on a mobile device through POP3 or IMAP. To send mail through Gmail, use SMTP.
To add a new email account to the device, select Exchange from the list of new accounts (not Google, Gmail, Other,or any other option), then enter the Gmail Exchange ActiveSync settings information. From there, choose what to sync, for example, emails, contacts, and calendar events.
If the Invalid Password message appears on iOS, unlock your Google account by solving a CAPTCHA. Also, if deleted emails are archived instead of deleted, go to the Google Sync settings and turn on Enable 'Delete Email As Trash' for this device.
A similar process is necessary to set up Google Sync on a BlackBerry device so that it can connect to a Google account over Microsoft Exchange ActiveSync. When asked about a new account to add, select Microsoft Exchange ActiveSync or something with a similar name. The Gmail Exchange ActiveSync settings are the same for BlackBerry devices.
It may take a day to sync your information if you recently signed up for G Suite, Education, or Government. Open a Google app such as Mail, Contacts, or Calendar to force a sync.
-->Microsoft Outlook
Microsoft Outlook is an email program that includes support for calendar, contacts, tasks, and the following key features:
- MAPI over HTTP Messaging Application Program Interface (MAPI) over HTTP allows Outlook users to connect to Exchange Online mailboxes over the Internet from outside their organization's firewall. MAPI over HTTP, the long term replacement for Outlook Anywhere. This connectivity method offers improved connection resiliency, more secure sign-in, extensibility, as well as enhancements for IT and support. To learn more, see RPC over HTTP reaches end of support in Office 365 and MAPI over HTTP.
- Autodiscover The Autodiscover service feature automatically configures Outlook to work with Exchange Online. Outlook users can receive their required profile settings directly from Exchange Online the first time they sign in with their email address and password. These settings automatically update the Outlook client with the information necessary to create and maintain the user's profile. An SSL certificate is required to use the Autodiscover service. This SSL certificate is limited to a single primary SSL domain.
- Cached Exchange Mode The Cached Exchange Mode feature allows Outlook users to access local copies of their Exchange Online mailboxes when they are not connected to the Internet. Cached Exchange Mode retains a client-side copy of users' Exchange mailboxes in Outlook and automatically synchronizes this copy with the email server. We recommend using Outlook in Cached Exchange Mode because it provides offline access and helps to provide a responsive user experience even when network conditions between the client and the server are not ideal.
By default, Outlook access is enabled for all users. Administrators can disable access for specific users or groups through Windows PowerShell. We recommend using the latest version of Outlook—with the latest service pack installed—to access Exchange Online.
For information about which Outlook clients are supported by Exchange 2016 and Exchange Online, see 'Supported clients' in Exchange 2016 system requirements.
Important
Outlook is not provided as part of the Exchange Online subscription price. Microsoft Office Pro Plus (which includes Microsoft Outlook) is included in some Office 365 plans and can be purchased as a separate subscription. You will see the following limitations if you use POP to connect to an Exchange Online email account: > No calendar information > No free/busy information > No Global Address List > No push email > When connecting through POP, all messages will be downloaded to the client and there will be no synchronization between multiple computers or devices (such as between a laptop and a phone).
Outlook on the web
Outlook on the web is a web-based version of the Outlook email program that is used with Exchange Online. It enables users to access their email, calendar, and contacts through a web browser from wherever they connect to the Internet. For information about supported browsers, see Supported browsers for Outlook on the web for business.
Outlook on the web comes in two client versions, both of which can be used with Exchange Online:
- Outlook on the web The standard version of Outlook on the web provides Exchange Online users with a messaging experience most similar to that of Outlook users. It supports most newer web browsers and is optimized for use on tablets and smartphones as well as desktops and laptops. Users can read and send messages, organize contacts, and schedule appointments and meetings. The default activity-based time-out is set at six hours, but it can be configured by an administrator in Windows PowerShell from 5 minutes to 8 hours. This time-out depends on user interactions within the web app, such as clicking a button or selecting a message. There is also a separate security-driven time-out, which is not configurable and will occur regardless of user activity. If a user is logged in for 8 hours, OWA will automatically log the user out and ask for re-authentication.
- The light version of Outlook on the web The light version of Outlook on the web provides Exchange Online users access to the mailbox using almost any web browser. Users can read and send messages, organize contacts, and schedule appointments and meetings. The default activity-based time-out is set at six hours, but it can be configured by an administrator in Windows PowerShell from 5 minutes to 8 hours. This time-out depends on user interactions within the web app, such as clicking a button or selecting a message. There is also a separate security-driven time-out, which is not configurable and will occur regardless of user activity. If a user is logged in for 8 hours, the light version of OWA will automatically log the user out and ask for re-authentication.
Outlook on the web also is available in mobile versions. For more information, see this page.
Outlook for Mac
Exchange Online supports Microsoft Outlook for Mac, which provides email, calendar, an address book, a task list, and a note list.
Outlook for iOS, Android, and Windows Phone
Exchange Online works with Outlook apps available for iOS, Android, and Windows Phone. On any of these devices, use the app store to find the Outlook app. Here's a breakdown by mobile OS.
Device | Android | iOS | Windows Phone |
Outlook mobile app availability | Yes Get Outlook for Android | Yes Get Outlook for iOS | Built-in |
Built-in email apps compatible with Exchange Online | Gmail app/Samsung Email app | iOS Mail app | Outlook Mail, calendar, contacts |
More information | Android mobile setup | iPhone or iPad setup | Windows Phone setup |
There are also options for using Exchange Online with devices, including Blackberry.
Feature availability
Outlook gives users the fast, intuitive email and calendar experience that they expect from a modern mobile app, while being the only app to provide support for the best features of Office 365. It is the only email app specifically designed to support the full Office 365 experience, giving users a coherent experience from desktop to mobile. Outlook is integrated with Intune, enterprise mobility and security, and Exchange controls to keep data and users safe.
Outlook enables users to:
- Manage their entire day from a mobile device.
- Connect to the apps and services they need to be productive, while keeping their work and personal information separate and secure.
With Outlook for iOS, Outlook for Android, or Outlook for Windows Phone, users can:
- Benefit from a focused inbox that priorities important email
- Customize swipe gestures to match their unique email habits
- Create travel itineraries that can be added directly to the calendar, with key information available at a glance
- What is best torrent client for mac. RSVP to meetings from the inbox.
- Use intuitive icons in email and calendar appointments that help them process information quickly
- Use a consistent and familiar Outlook experience across all devices
- Easily launch and join Skype meetings from the calendar
- Read and respond to IRM encrypted and protected emails
- Usmle world client for mac. Share files stored in OneDrive for Business
- Set Automatic Replies with a tap
- View and manage shared and delegated calendars
- Search their company's global address list with a few taps
- View coworker's availability and schedule a meeting time that works for everyone
- See invitees accept, tentative, and decline status
- Share calendars right from their phones
- Start and join Skype meetings right from a calendar
- Access work and personal calendars in one place, without switching apps
Exchange ActiveSync
Exchange Online supports the Microsoft Exchange ActiveSync protocol, which synchronizes mailbox data between mobile devices and Exchange Online, so users can access their email, calendar, contacts, and tasks on the go.
A wide range of mobile devices work with Exchange ActiveSync, including Microsoft Windows Phone, Apple iPhone and iPad, and Android phones and tablets. In addition to mobile phones and devices, the Mail application in Windows Phone uses Exchange ActiveSync to connect to Exchange Online. A complete list of current Exchange ActiveSync licensees is available at the Exchange ActiveSync Licensing site.
For more information about Exchange ActiveSync, see Exchange ActiveSync.
Important
The maximum number of Exchange ActiveSync devices per mailbox is 100.
Applications developed with Exchange Web Services (EWS)
Applications developed using Exchange Web Services (EWS) or the EWS Managed API let administrators access data stored with Exchange Online from applications that are running on-premises, in Azure, or in other hosted services.
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For more information on applications developed with Exchange Web Services, see Web Services in Exchange.
POP and IMAP
Exchange Online supports mailbox access through both POP3 and IMAP4 protocols. POP and IMAP access requires encryption using SSL. POP is enabled by default for all users. Users can view their POP and IMAP connection settings in Outlook on the web. Administrators can disable POP and IMAP access on a per-user basis.
For more information about POP3 and IMAP4 connectivity, see POP3 and IMAP4.
SMTP
Simple Mail Transfer Protocol (SMTP) is used to send outbound mail for clients that connect to Exchange Online through IMAP or POP. It is the primary protocol for routing and delivery through Exchange Server. Exchange Online supports two types of SMTP relay services for authorized internal customer applications that require SMTP mail submission:
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- SMTP message submission to users inside the managed environment.
- Authenticated SMTP message relay to addresses outside the managed environment.
Important
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IP addresses for authorized source servers are required to allow SMTP relay. Transport Layer Security (TLS) encryption and authentication is required when using SMTP to send email.
BlackBerry® devices
Office 365 email is available on BlackBerry® devices via Exchange ActiveSync. To find out what your options are, see these topics:
For more information, see BlackBerry.
Note
If you are using Office 365 operated by 21Vianet in China, BlackBerry Business Cloud Services is not available. However, you can use Exchange ActiveSync devices or an offering from Research in Motion (RIM, the BlackBerry wireless email solution) to run Blackberry Enterprise Server (BES).
Feature Availability
To view feature availability across Office 365 plans, standalone options, and on-premise solutions, see Exchange Online Service Description.